Use MSP's preconfigured email template to easily request updates to volunteers' availability before the next scheduling cycle
MSP includes preconfigured email templates that help you communicate with volunteers throughout the entire scheduling cycle. Using the "Request for updates to availability" template, you can quickly alert volunteers of the new scheduling period and confirm their preferences and availability before running the next schedule.
Step by step: Access and send the "Request for updates to availability" template
  1. Start in the Emailer pane inside of MSP and click the Settings button at the top. Navigate to "Preconfigured templates" and select, "Request for updates to availability."
  2. Click the Preview button at the top of the window to set the {{CutOffDate}}, {{NextScheduleStartDate}}, and {{NextScheduleEndDate}} tokens with the appropriate dates.
    Note: Cut off date refers to the day you plan to run the schedule.
  3. Click on the name of a volunteer to see a preview of the email and verify everything looks as expected. Click the "Send" button to send this out.
NOTE: You can edit the template to make it suitable for your church and volunteers.

BONUS: There is also a "Request for updates to availability reminder" template that you can send your volunteers a few days before the cut off date, as well as other great templates such as "Lost login information" that will help you easily and quickly stay in touch with your volunteers.