"Introductory Email" Template

Dear {{FullName}},

We are pleased to announce that we are putting into place a new system that will make scheduling much easier for everyone! Using this online system you’ll be able to specify exactly what times do and do not work well for you to serve. You’ll also be able to check your schedule from anywhere and easily find a substitute when you can’t make one of your scheduled dates. We’ll be sending you more information about how to use this new system in the near future. For now, we’d like you to please ensure that the information we have on file for you is accurate.

Please login to the “Web Terminal” using the link below and update your general information, service preferences and unavailable times. Please make sure that you enter all the dates for which you are not available between {{NextScheduleStartDate}} and {{NextScheduleEndDate}}.


Username: {{WebTerminalUsername}}
Password: {{WebTerminalPassword}}

Once you are logged in, you can click on the "Help" tab at the top of the screen to see this short video that explains step by step how to update your information.

If you have an iOS or Android device, you can download a free app that will make it easier to view your scheduled dates, request and accept subs, and update your profile from your mobile device! Follow these steps to get started:

1. Go to the App Store or Play Store on your device and download the "Ministry Scheduler Pro" app.
2. Open the app and enter the following under Organization ID: {{ChurchWebIdentifier}}
3. Enter your Web Terminal Username and Password to log in.

You must submit your updated preferences and availability for the next schedule ({{NextScheduleStartDate}} to {{NextScheduleEndDate}}) by {{NextScheduleCutoffDate}} in order for them to be considered.

If you have any questions, you may contact me by replying to this email. We look forward to sharing more information about the benefits of this new system with you in the coming weeks.

Thank you so much for your service!

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